Last Updated: January 2025
A Hot Place To Chill ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use our mobile application and wellness program.
1. Information We Collect
•
Account Information: Email address, first and last name provided during account creation.
•
Wellness Intake Data: Responses to our wellness questionnaire including health goals, physical limitations, pain levels, sleep quality, stress levels, and activity level. This information is used solely to generate your personalized wellness plan.
•
Visit Logs: Records of your wellness sessions including date, modalities used, and optional pre/post feeling scores you choose to enter.
•
Device Information: Basic device identifiers used to maintain your session and deliver push notifications if you opt in.
2. How We Use Your Information
•
Generate your personalized wellness plan and recommendations.
•
Track your progress and display your wellness history.
•
Send session reminders and motivational notifications (only if you opt in).
•
Improve the quality of our wellness program.
•
Comply with legal obligations.
3. Data Storage & Security
Your data is stored securely using industry-standard encryption. Wellness intake data and visit logs are stored on secure servers. We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction.
4. Data Sharing
We do not sell, trade, or rent your personal information to third parties. We do not share your health or wellness data with any outside parties. We may share anonymized, aggregated data (with no personally identifiable information) for research or business improvement purposes.
We use the following service providers who may process your data solely to provide their services to us:
•
Clerk: Authentication and account management (clerk.com).
•
Supabase: Secure database hosting (supabase.com).
•
Railway: Backend server hosting (railway.app).
5. Health Information
The wellness intake information you provide is used exclusively to generate your personalized wellness guidance within this application. It is not shared with healthcare providers, insurance companies, employers, or any other third parties. This information is not considered Protected Health Information (PHI) under HIPAA because our program is an educational wellness tool, not a medical service.
6. Push Notifications
Push notifications are entirely optional. You may opt in during onboarding or opt out at any time through your device settings or the app's notification settings. We will never send marketing messages from third parties through our notification system.
7. Data Retention
We retain your account and wellness data for as long as your account is active. If you request account deletion, your personal data will be permanently removed within 30 days. Visit history and wellness scores will be deleted along with your account.
8. Your Rights
•
Access: Request a copy of the personal data we hold about you.
•
Correction: Request correction of inaccurate data.
•
Deletion: Request deletion of your account and all associated data.
•
Portability: Request your data in a portable format.
To exercise any of these rights, contact us at the information below.
9. Children's Privacy
Our wellness program is intended for users 18 years of age or older. We do not knowingly collect personal information from children under 18. If you believe a child has provided us with personal information, please contact us immediately.
10. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any material changes by updating the "Last Updated" date and, where appropriate, through in-app notification. Continued use of the app after changes constitutes acceptance of the updated policy.
11. Contact Us
If you have questions about this Privacy Policy or wish to exercise your data rights, please contact us:
A Hot Place To Chill
400 S Whittaker St
New Buffalo, MI 49117
Phone: (269) 612-8913
Website: ahotplacetochill.com